Job Title: Assistant Officer - Business Support Administrator
Post requires candidate to be entitled for work: Yes
Salary Range: £41,989.55 to £47,274.43
Contract Type: Permanent
Full time/Part Time: Full Time
Term Time only post: No
Advert Closing Date:18/04/2025
Whatever you want from your career, you have the scope to find it here. We foster a work approach based on mutual support and collaboration, where everyone feels empowered to empower others. You’ll find countless opportunities to learn, develop and grow a rewarding career where we recognises the importance of your personal and professional well-being. By considering moving internally across the Public Service, you'll be proud of what you can achieve – both for yourself and the people of Jersey.
Job Purpose
To provide proactive, effective and efficient administrative and project support to the department in order to support the effective running of the Insurance function.
For further information or an informal discussion please contact - Haydon Calver - h.calver@gov.je
Job Specific Outcomes 1 of 2
1. Provide support to the Manager – Insurance in the areas of business, performance and visual management, Business Continuity and other corporate initiatives. Prepare, where appropriate, final version reports, training materials and correspondence drafted by the Manager – Insurance. Ensure training materials are readily available and the document management systems are being adhered to.
2. Support projects within the Insurance function, professional standards and the senior Treasury leadership team by coordination, planning and control of projects. Ensure agreed project management methods, standards and processes are maintained.
3. Organise travel and accommodation, courses and conferences of members of the Insurance function as required. Book local, UK and international conferences/courses for Insurance function staff using the preferred online travel provider (HRG). Ensure that any expense collection is undertaken in a timely and efficient manner and in accordance with the Government of Jersey’s Financial Direction on travel and accommodation expenditure.
4. Order goods and services (e.g. stationery/lunches/room hire) via the Government of Jersey’s online ordering system (Supply Jersey) and raise requisitions and receipt orders in a timely manner and in accordance with the Government of Jersey’s Financial Direction on the purchasing of goods and services.
5. Provide project and administrative and project support to all members of the Insurance Function Leadership Team in order to support the delivery of departmental projects.
Job Specific Outcomes 2 of 2
6. Respond to practical queries using initiative and judgement to prioritise tasks and duties, providing a customer focused service to all
7. Organise, input into and monitor record keeping systems to ensure accurate recording; produce, create and analyse non-standard reports to provide the organisation8. with the information it needs to support decision making.
8. Proactively review relevant systems and processes within own area of work and make recommendations to continuously improve efficiency and performance
9. Communicate and share relevant information with stakeholders as required, to promote collaborative working and to keep stakeholders up to date with events, meetings and activities
10. Develop and maintain an awareness of other departments and States Owned Entities’ (SOE) services and activities, building positive relationships with them to ensure a collaborative service is provided to the organisation
11. Arrange and attend insurance related meetings, prepare agendas and minutes and ensure appropriate distribution to support timely communication between departments and SOE’s in order to progress changes required within and by Government
Qualifications
Educated to at least A level standard. NVQ Level 3 in Business Administration.
Knowledge
The ability to maintain confidentiality and political awareness is essential. Have a sound understanding of financial administration e.g. raising purchase orders, reconciling accounts and processing invoices.
Technical Work Based Skills
Excellent IT skills including the ability to use PowerPoint, Microsoft Word, Excel and Outlook. Must have an eye for detail, the ability to problem solve, to process work with accuracy and prioritise tasks.
General skills / attributes
Ability to apply sound judgement and use of initiative to solve problems that arise and determine what they can authorise on their own and what needs to be passed on to ensure the smooth running of service delivery. Ability to deal with difficult, complex, sensitive and potentially contentious issues. High level of customer service and integrity. Patience, sensitivity, trust and confidentiality are essential. Proven ability to consistently meet deadlines.
Experience
Experience of working in a customer focused environment. Experience of working in a fast paced task driven environment.
Across the Jersey public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.
Extraordinary, Everyday
