Job Title: Filing Clerk
Post requires candidate to be entitled for work: Yes
Salary Range: £28,201.08 to £31,036.04
Contract Type: Permanent
Full time/Part Time: Full Time
Term Time only post: No
Advert Closing Date: 23/07/2025
Job Overview
The Medical Records function is an essential service within the Health & Community Services, for the safekeeping, maintenance and distribution of patient medical records to all areas. The service provided is central to all aspects of health and patient care provision, holding a direct impact on the efficient and effective management of the department through the responsibility for, and control of, information necessary for timely and appropriate patient care.
- Retrieve patient medical records for all outpatient clinic appointments and other pulling lists, as required including ad-hoc request such as RIPs for Governance and audits.
- Request notes, which are off-site, such as where no hospital attendance has occurred for 5 to 10 years.
- Deliver, locate, collect, sort and file patient medical records from/to the Medical Records department, and other areas within the General Hospital with complete accuracy ensuring absolute confidentiality is maintained at all times.
- Sort and file away all medical data and other documentation, as required, within patient Medical Records, neatly and accurately.
- Update the Case Note Tracer System on the Patient Administration Computer System with the location of medical records upon the distribution from, or delivery to, the Medical Records Library. Assist members of staff from all areas of H&SS in ascertaining the location of medical records.
- Respond to ad-hoc telephone enquiries from hospital departments on matters concerning patient Medical Records.
- Ensure the safe and secure and timely transportation of Medical Records to other local hospitals or departments when requested.
- Culling of large files, as instructed, to create space and send to off-site storage.
- Extract RIPs and file in allocated area in medical records.
Job Purpose
To be responsible for the storage and retrieval of all patient medical records held in the Medical Records Library.
Full Job Description - Filing Clerk - For an informal discussion, please contact Kirsten Matete: K.Matete@health.gov.je
Competencies
Jersey Public Service Careers
Across the Jersey Public Service, the scope of our work means our people enjoy a wide range of opportunities—working with recognised experts across teams, learning new skills, and developing their careers. We actively seek to recruit people from different backgrounds with diverse perspectives, creating a richer, more varied environment where you’re exposed to new ideas, new ways of thinking, and new opportunities to build an exciting and rewarding career.
To maintain the highest standards of public service, we have a rigorous screening process, to ensure candidates align with our values, skills, and professional requirements. This helps us create a trusted, capable workforce that can deliver excellence and safeguard our community.
Extraordinary, every day.
