Job Title: HR Assistant 

Post requires candidate to be entitled for work: Yes 

Salary Range: £36,508.92  to £40,374.57 

Contract Type: Fixed Term 

Full time/Part Time: Full Time 

Term Time only post: No 

Advert Closing Date:29/01/2025 

 

 

By joining the Government of Jersey and wider Jersey Public Services, you'll be proud of what you can achieve – both for yourself and the people of Jersey. You'll enjoy a broader scope that allows you to express yourself, in a smaller setting that means you see the positive results of your impact every day. You'll have a diversity of opportunities that stretch and challenge you, with all the personal and professional support you need. Most of all, in our open, welcoming environment, your voice matters, enabling you to build a rewarding career.

Job Overview

We have an exciting opportunity to join the Resourcing & Talent team as an Assistant on a 6-month fixed term contract basis. This role offers the chance to develop valuable experience in the Resourcing & Talent team while contributing to meaningful work within People Services. This role provides the opportunity to work in a small closeknit team who deliver a number of high-profile government wide initiatives. It is a great role to launch a career in HR, specifically in the specialism of Resourcing & Talent, with plenty of opportunities to shadow colleagues, take on additional projects, and pursue personal and professional development opportunities.

If you would like an informal conversation about the role, please contact Donna Dodd - d.dodd@gov.je

Job Purpose

The role is to provide support on a range of tasks, assisting with specific projects / business as usual task management and research directed by the team manager. To provide and co-ordinate confidential, comprehensive administrative services. To also provide proactive support and technical expertise to the people function. Assistants work as part of a team to provide administrative or procedural support on people issues through working on a broad range of routine activities within well established procedures and under regular supervision. The range of tasks can be varied and will therefore require some understanding of office/work routines. Some planning and organising of own workload is required to ensure that workflow is maintained. The nature of planning and organising at this level is essentially about timing and sequencing of assigned tasks i.e. working out the most effective way in which to carry out tasks to make sure the deadline is met.

Job Specific Outcomes

1. Provide a comprehensive and confidential administrative service, which may include management of diaries, mailboxes and correspondence. Receive and respond to enquiries from/to customers to provide a timely, courteous and effective service to others.

 

2. Compiling agendas, papers and minutes for meetings, which can sometimes be of a technical nature.

 

3. Provide support on a range of tasks, assisting with specific projects / business as usual task management through benchmarking, job market / employment relations research, investigations into corporate processes and organisational history.

 

4. Responsibility of processing of invoices for payments using Connect Ariba. Providing monthly finance updated for budgeting / forecasting. Make routine arrangements and bookings in accordance with clear instructions, involving the reparation and organisation of straightforward information.

 

5. Prepare documentation/information following standard format/templates or running straight forward reports. Collate, compare and rationalise information relating to employee policies and practices from various sources to inform the design, development and implementation of new structures / policies and strategies.

 

6. Produce written documents and presentations (though the use of PowerPoint / Word / Excel) such as reports, policy proposals / recommendations and discussion papers for dissemination in a suitable format for presentation to a wide variety of audiences, including departmental management, trade unions, project boards, the States Employment Board.

 

7. Efficiently record both qualitative and quantitative information to a high degree of accuracy, using Microsoft Office applications (Excel / Word) and conduct analyses (using advanced Excel functions and / or content analysis) on the findings to establish meaning and identify trends. Research, develop and amend policies and procedural HR documents. Coordinate their review with other key stakeholders and administer the appropriate level of circulation.

 

8. Work collaboratively with other members of the Team by assisting with other ad hoc projects and at times of exceptional pressure / workload. Ensure that all administrative processes and procedures are appropriate for purpose (i.e. document version control, computerised filing), well documented and consistently applied.

 

9. Enhance the synergy between the various teams, through collaborative and co-operative working.

 

10. Some planning and organisation of workload is required to ensure delegated workflow is maintained, however the nature of planning is essentially about timing and sequencing of assigned tasks.

Person specification

Either ability to demonstrate the competency required to undertake the duties associated with this level of post gained though working in a similar role or a pass in English and Maths GCSEs or equivalent and some experience of working in a similar role.

Working knowledge or relevant systems, equipment, processes and procedures including standard software packages, with limited use of non-standard software.

Competent numeracy and literacy skills.

Competent written and oral communication skills.

 

Across the Government of Jersey and public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.

 

Extraordinary, Everyday.