Job Title: Lead Pharmacy Technician - Procurement and Distribution
Post requires a license: No
Post requires 5 years residency: No
Salary Range: £53,589.85 to £62,106.04
Contract Type: Permanent
Full time/Part Time: Full Time
Term Time only post: No
Advert Closing Date:06/06/2024
By joining the Government of Jersey and wider Jersey Public Services, you'll be proud of what you can achieve – both for yourself and the people of Jersey. You'll enjoy a broader scope that allows you to express yourself, in a smaller setting that means you see the positive results of your impact every day. You'll have a diversity of opportunities that stretch and challenge you, with all the personal and professional support you need. Most of all, in our open, welcoming environment, your voice matters, enabling you to build a rewarding career.
Job Purpose
To support the Pharmacy Procurement and Distribution Manager in the day-to-day management of the Pharmacy procurement service for HCS.
To support the pharmaceutical management, planning and delivery of vaccines for island-wide vaccination programmes.
To support the development and delivery of the procurement and distribution related education and training of pre-registration pharmacy technicians and support staff.
For an informal discussion on this role please contact Kevin Smith k.smith4@health.gov.je
Job Specific Outcomes
Support the Pharmacy Procurement and Distribution Manager in the day-to-day operational management of the Pharmacy procurement services including preparing rotas, prioritising workload, liaising with clinical teams and suppliers, resolving goods receipt and medicine supply related problems.
Support the Pharmacy Procurement and Distribution Manager in ensuring pharmaceutical Good Distribution Practice (GDP) to comply with the requirements of the wholesale distribution of medicines – particularly vaccines.
Support the Pharmacy Procurement and Distribution Manager in ensuring a safe, comprehensive, professional efficient and high quality medicines supply service is provided to all service users.
Support the co-ordination of logistics and liaison with manufacturers, suppliers and stakeholders in relation to vaccine stock and deliveries to support island-wide vaccination programmes.
Undertake wholesale distribution activities to external organisations, including the preparation and checking of vaccines, ensuring compliance with GDP.
Raise and send orders using electronic procurement systems with approved suppliers, in line with national and regional procurement contracts. Source and order unlicensed medication, assisting in completion of risk assessments for approval.
Ensure that all invoices and credits are consistent with goods received and/or returned, utilising eCommerce and procurement IT systems. Identify any discrepancies in prices and investigate as appropriate, liaising with finance and external suppliers to ensure queries are resolves promptly. Ensure that all procurement documentation is filed and archived accurately and appropriately.
Oversee the medical gas cylinder contract, including cylinder tracking and auditing. Ensure medical gas testing equipment is fit for purpose, organising regular QC testing of the equipment with the manufacturers.
Liaise with Pharmacists and ward managers as appropriate to ensure regular ward stock list reviews are taking place. This includes responsibility for updating and maintaining stock lists on the Pharmacy stock control system, as well as the reporting and analysis of additional stock requests.
Supervise the processing of medicine returns and destruction in accordance with departmental and environmental procedures.
Support the department Pharmacy Procurement and Distribution Manager in delivering relevant training and inductions to all staff groups, within procurement and distribution. This may involve organising training programs to ensure that all staff involved in service delivery are training and competency assessed on a regular basis, and that training records are accurately maintained.
Ensure the recording and reporting of errors (both internal and external) is carried out in line with departmental and hospital requirements. Support the Operational Team in regularly reviewing errors occurring within the department, with the aim of identifying actions to reduce risk.
Advise the Pharmacy Procurement and Distribution Manager on operational issues relating to service development and assist in the future planning and implementation of changes to the service.
Support the Pharmacy Procurement and Distribution Manager to maintain, develop and implement policies and procedures to improve service and reduce risk.
Proactively support staff engagement and act as a role model and mentor to staff by demonstrating HCS values and behaviours.
Deputise for the Pharmacy Procurement and Distribution Manager to cover annual leave and other service needs.
Participate in the department out-of-hour service delivery, which requires weekend, late night and bank holiday rostered working.
Qualifications
Qualifications
BTEC/NVQ/SVQ Level 3 in Pharmaceutical Science
plus
Current registration as a Pharmacy Technician with the General Pharmaceutical Council of Great Britain
plus
Qualified Accuracy Checking Technician qualification (to National standard)
plus
Chartered Institute of Procurement and Supply (CIPS) Level 3 Diploma (or willing to work towards)
Knowledge
Practical, well-developed understanding of Pharmacy procurement systems and services
Knowledge and understanding of pharmaceutical contracts
Expertise within specialism, underpinned by theory
Knowledge of pharmaceutical technical procedures acquired through training
Knowledge of checking dispensed prescriptions and supervising a technical area within the pharmacy
Up-to-date knowledge of National guidelines and legislation relating to medicines use and pharmacy practice
Practical knowledge of maintaining records according to confidentiality and data protection protocols
Technical Work Based Skills
Able to demonstrate a range of IT skills i.e. an ability to effectively use IT equipment and role critical software
General skills / attributes
Strong relationship building with both internal and external stakeholder, up to and including at a senior level
Able to understand and interpret a range of facts or situations requiring analysis and knows when to escalate judgement to a senior colleague or manager
Good communication, both written and verbal
Communicates effectively across all levels
Strong relationship building with both internal and external stakeholder, up to and including at a senior level
Able to understand and interpret a range of facts or situations requiring analysis and knows when to escalate judgement to a senior colleague or manager
Good communication, both written and verbal
Communicates effectively across all levels
Experience
Hospital Pharmacy experience
Pharmacy procurement experience
Experience of data input (raising orders and invoicing)
Experience of supervising and training staff
Across the Government of Jersey and public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.
Extraordinary, Everyday.
