Job Title: Administrator
Post requires candidate to be entitled for work: Yes
Hourly rate: £17.09
Contract Type: Permanent
Full time/Part Time: Part Time
Term Time only post: No
Advert Closing Date:31/01/2025
By joining the Government of Jersey and wider Jersey Public Services, you'll be proud of what you can achieve – both for yourself and the people of Jersey. You'll enjoy a broader scope that allows you to express yourself, in a smaller setting that means you see the positive results of your impact every day. You'll have a diversity of opportunities that stretch and challenge you, with all the personal and professional support you need. Most of all, in our open, welcoming environment, your voice matters, enabling you to build a rewarding career.
Job Purpose
To ensure a comprehensive, confidential and accurate administrative service in support of the project managers.
To administer the project’s finances, with responsibility for all accounting procedures and provide up-to-date financial reporting.
Principal Accountabilities
Prepare replies to all routine matters.
Receive and screen calls and deal with enquiries where possible or re-direct as necessary to ensure prompt and efficient service.
Research and assemble information and data from files, as directed, in support of the team.
Arrange meetings as requested; circulate relevant papers in good time prior to the date ensuring that everyone has the information that they need.
Provide an efficient filing service and maintain efficient records as required.
Accurately maintain financial records. Ensure that all project managers have regular up to date information relating to their project’s accounts.
Administer monies for residentials, activities, conferences and fundraising, liaising with workers responsible.
Check and pay in cash/cheque from all areas. Use correct bookkeeping procedures for petty cash accounts. Prepare regular bank reconciliations and balance of petty cash.
Process orders for goods as required and make correct payment on delivery. Ensure, where possible, best terms and value for any goods.
Pay all accounts and resolve any related queries.
Ensure the monitoring and ordering of office stationary.
Booking, invoicing for, and monitoring of area/project resources (minibus, rooms, resources)
Person specification
Have excellent organisational and communication skills.
Have excellent information technology skills, especially in respect of Word, Excel, PowerPoint and Publisher software packages.
Qualifications
Be educated to a minimum of GCSE level especially in literacy and numeracy.
Technical Work Based Skills
Have experience and knowledge of a wide range of office equipment (fax, photocopier etc.)
Computerised bookkeeping is essential with a working knowledge of Quicken packages.
Across the Government of Jersey and public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.
Extraordinary, Everyday.
