Job Overview

To support the provision of efficient, high level administrative and judicial support to the Courts (Royal Court, Court of Appeal, Magistrate’s Court, Family Court) by providing a full administrative service. To act as a Relief Proceedings Officer by covering the work of Proceedings Officers as required.

Job Purpose

To provide a wide range of administrative support in order to ensure the smooth running of the Court(s). The role includes dealing with general queries on straightforward procedural matters, supporting the production and publication of the Court agenda (‘Table’) and ex parte list for the appropriate court sitting, ensuring the correct filing of Court papers, producing Court files in relation to actions which are placed on the pending list, arranging the publication of new case numbers on the internet, performing searches of records and producing copies of Acts of Court, preparing letters, maintaining data bases, preparing bundles.

Job Specific Outcomes 1 of 2

As Relief Proceedings Officer, cover the work of Proceedings Officers by attending sittings of the Court as Greffier (Clerk of the Court) and draft Acts of Court/decisions in paper and electronic format and generally carry out all the duties as adviser to the Court and process and complete all administration relating to such sittings in order to ensure the smooth running of the Court. Provide procedural advice in respect of proceedings before the court and work in partnership with the Court Usher and others to ensure the smooth running of the Court Room and the professional administration of justice.

Act as ‘Billetier’ for the passing of Friday Afternoon Private Business, to assist the Court Greffier in recording the decisions reached by the Court and produce and distribute the Acts of Court, in order to ensure the professional administration of justice.

Job Specific Outcomes 2 of 2

Receive and process non-contentious applications in accordance with strict guidelines in order to assist the smooth running of the Courts. The applications will vary depending on the Court but may including registration of deeds poll, appointment of guardians ad litem, registration of medical professionals, applications for the reinstatement of companies.
Perform other duties as required to ensure the smooth running of the Courts including the setting up of video conferencing calls.

Statutory Responsibilities

Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.

Qualifications

Essential - Educated to A level standard with excellent written skills.
Desirable - Legal qualification, for example CILEX or ILPSAA at Diploma level 3.

Knowledge

Knowledge of court processes gained through working in a similar environment.

Technical Work Based Skills

Excellent IT skills across a range of software packages.
Use of audio visual packages and conference equipment.

General skills / attributes

Excellent written and communication skills.
Excellent eye for detail.
Meticulous record keeping skills
Able to communicate effectively with members of the public, members of the legal profession and professionals from other organisations.
Assertive and confident and able to advise all court users in an informed and diplomatic manner.
Well organised, flexible, adaptable and self-motivated.
Proven ability to work under pressure.
Ability to act with integrity and discretion when dealing with sensitive or confidential matters.

Experience

Practical experience of working in a legal environment, a court system or a stakeholder agency of the courts.
Familiar with the fundamentals of the criminal justice and civil justice process and an understanding of the hierarchy of Jersey courts.
Experience of working in a structured environment.
Experience of producing documents which reflect the decisions of the court.