Job Title: Programme Officer - Financial and Professional Services
Post requires candidate to be entitled for work: Yes
Salary Range: £59,717.35 to £65,805.60
Contract Type: Permanent
Full time/Part Time: Full Time
Term Time only post: No
Advert Closing Date:31/01/2025
Whatever you want from your career, you have the scope to find it here. We foster a work approach based on mutual support and collaboration, where everyone feels empowered to empower others. You’ll find countless opportunities to learn, develop and grow a rewarding career where we recognises the importance of your personal and professional well-being. By considering moving internally across the Public Service, you'll be proud of what you can achieve – both for yourself and the people of Jersey.
Job Overview
Programme Officer (Financial and Professional Services). For an informal conversation, please contact Miguel Angel Zaragoza Gimeno on M.Zaragoza@gov.je.
Job Purpose
Implement best practice Project Management to enable the successful delivery of a range of Financial and Professional Services projects
Statutory Responsibilities
Active engagement, participation, and compliance with other statutory responsibilities applicable to the role, as amended from time to time.
Job Specific Outcomes 1 of 2
Fulfil Secretariat function for the Financial and Professional Services directorate. This will include facilitating the operation of workstreams; administering meetings, including preparing and distributing agendas and other documentation; booking meeting rooms/online video conferencing; inviting and monitoring attendees; producing minutes or action logs (sometimes of a technical or highly sensitive nature), and ensuring communications are timely and accurate. This will ensure meetings are productive and efficient, providing value for money in the use of resources and maintaining the department’s reputation
Responsibility for the Financial and Professional Services project plans and all monthly reporting to the CPMO and in JIRA in order to facilitate transparency of directorate activities. Work in partnership with the CPMO to ensure that the quality of monthly reporting for the Financial and Professional Services is exemplary, right first time, and a valid reflection of status. Provide coaching to project leads on suitability of individual project reports and best practice in project methodology.
Produce written documents and presentations (though the use of PowerPoint / Word / Excel) such as reports, recommendations and discussion papers for dissemination in a suitable format for presentation to a wide variety of audiences, including departmental senior management and project boards. Draft written documents for FOI requests, scrutiny panels.
Carry out all administrative processes and procedures, ensuring they are appropriate for purpose (i.e. document version control, computerised filing), well documented and consistently applied. Ensure that data security and confidentiality is maintained in accordance with legal, Government of Jersey policy and best practice standards; liaise with department governance team to ensure compliance and to address issues of non-compliance, in order that the team and stakeholders apply good governance and information security and that the risk of data breaches is reduced.
Job Specific Outcomes 2 of 2
Work collaboratively with other members of the directorate and department by assisting with other ad hoc projects or change initiatives and at times of exceptional pressure / workload. Act as a role model at all times. Work collaboratively as part of Team Jersey, contributing to a learning culture focused upon improvement and high performance.
Across the Jersey public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.
Extraordinary, Everyday.
