Job Title: Purchasing Officer
Post requires a license: Yes
Post requires 5 years residency: Yes
Salary Range: £36,508.92 to £40,374.57
Contract Type: Permanent
Full time/Part Time: Full Time
Term Time only post: No
Advert Closing Date:28/05/2024
Whatever you want from your career, you have the scope to find it here. We foster a work approach based on mutual support and collaboration, where everyone feels empowered to empower others. You’ll find countless opportunities to learn, develop and grow a rewarding career where we recognises the importance of your personal and professional well-being. By considering moving internally across the Public Service, you'll be proud of what you can achieve – both for yourself and the people of Jersey.
Job Overview
This role will be Predominately based at Hospital Supplies Five Oaks, however from time to time you may be required to work offsite at the General Hospital.
You will be required to support the purchasing officers with supply managed inventory stoke lines, and supporting a centralised purchasing function responsible for ordering medical goods on behalf of multiple care groups.
The post holder will work largely on their own initiative and will only refer to the Deputy Operations Manager in cases where there are queries which cannot be dealt with by themselves.
Good Numeracy and literacy skills required to undertake daily tasks of stock purchasing. For an informal discussion please contact Lee Gotel @ l.gotel1@health.gov.je
A knowledge of medical products and purchasing systems would be an advantage but not essential as training will be given.
Job Purpose
Working in a busy environment as part of a purchasing team, to purchase/supply goods and services using a procurement system that will directly contribute to the overall healthcare delivery provided by the Government of Jersey.
Statutory Responsibilities
Active engagement, participation, and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.
Job Specific Outcomes
- To work with the deputy operations manager to provide a value for money, professional service to both government and non-government departments.
- To manage a range of inventory items on a purchasing system including pricing, volumes and supplier information.
- To provide advice and information to customers on products and prices and deal with any queries from both customers and suppliers.
- To contact suppliers regarding damage/discrepancies to arrange for replacement stock or credit documentation.
- To assist the deputy operations manager with the adding and amending stock lines and addressing any stock discrepancies on the system.
- Adhere to a high standard of hygiene, security and health and safety within the working environment always.
- Communicate with the Government of Jersey Accounts Department in resolving and ensuring supplier payments are received in a timely manner.
- Oversee the day to day running of the customs website.
- Prepare all sale order requestions using the stock management system.
Qualifications
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ESSENTIAL |
DESIRABLE |
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The post holder must be educated to minimum GCSE Level. |
GCSE or above in Mathematics would be desirable. |
Knowledge
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DESIRABLE |
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Knowledge of medical terminology and previous experience of computerised purchasing systems would be an advantage, but not essential as full training will be provided.
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Technical Work Based Skills
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ESSENTIAL |
DESIRABLE |
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I.T. skills are essential as the postholder will have to develop a thorough working knowledge of the Procurement system along with the NHS & inventory purchasing system.
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Confident with using computer systems: Office 365, Excel, Word |
General skills / attributes
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ESSENTIAL |
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Excellent communication skills are essential at all levels. |
Experience
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DESIRABLE |
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The postholder should be able to demonstrate the ability to build and maintain business relationships with both customers and suppliers and deal tactfully and diplomatically with all levels of staff and members of the public & give examples of this.
Proven record of using procurement or purchasing systems would be desirable. |
Personal Attributes
Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the States of Jersey tier 6 core accountabilities attributes and behaviour indicators.
Across the Jersey public service, the scope of our work means our people enjoy a wider range of opportunities – to work with recognised experts across teams, learn new skills and develop their careers. We actively look to recruit people from different backgrounds, with diverse perspectives. This creates a richer, more varied environment, where you’re exposed to new ideas, new ways of thinking and new opportunities, so you can develop an exciting and rewarding career.
Extraordinary, Everyday.
